My Attendance is a workforce management application operated by Swan Fintech Private Limited for the companies that use it. This policy explains what data the application holds, why it holds it, and how email notifications are sent.
Last updated: 22 October 2026My Attendance (the application) is operated by Swan Fintech Private Limited and hosted at myattendance.inhi.in. It is used by organisations to record attendance, leave, work output, tasks and internal documents for their own staff.
For most data in the system, the company that employs you is the data controller and Swan Fintech Private Limited is the data processor acting on that company's instructions. Questions about your own records should normally go to your employer's administrator first.
The data is used only to operate the features your company has enabled: recording attendance, approving leave, assigning and tracking work, storing internal documents, and producing the reports your managers rely on. We do not sell personal data, we do not use it for advertising, and we do not build profiles about you outside your organisation's own records.
Attendance check-in and check-out capture your device's approximate location, the reported accuracy, a resolved address and device information. This exists so that attendance can be verified at the site you are rostered to. It is captured only when you deliberately check in or out, or start or end a break; the application does not track you continuously in the background.
The application sends notifications about task assignments, task changes, reminders, ticket updates and leave decisions. These are delivered through Google's Gmail service using the Gmail API.
The Gmail connection is authorised with a single scope: https://www.googleapis.com/auth/gmail.send. That scope permits sending mail from the organisation's own notification mailbox and nothing else. The application does not request, and cannot use, any scope that reads, lists, searches, downloads or deletes mailbox contents, and it does not access contacts or calendar data.
The credential that authorises sending is stored as a server-side environment secret. It is never sent to your browser, never included in a client bundle, and never visible to application users. Message bodies we send are retained briefly in our own notification log for delivery troubleshooting and are removed automatically after 90 days.
Access is role based. A user sees their own records. A manager sees records for the companies assigned to them. An administrator or super administrator sees the wider set needed to run the system. Every screen and action enforces that scope on the server, not only in the interface.
Attendance, leave, task and document records are kept for as long as your company keeps the account, because they form part of its employment and operational records. Deleting a user account removes their profile and revokes their sessions; records that are part of an audit trail may be retained in anonymised or aggregated form where the business requires it. Notification log entries are deleted after 90 days.
Passwords are stored only as bcrypt hashes and are never recoverable in plain text. Sessions use HTTP-only cookies over HTTPS. Secrets for the database, object storage and mail delivery live in the server environment and are not exposed to the browser. Access to production systems is limited to named administrators.
The application uses a small number of first-party cookies for authentication and interface preferences such as theme. It does not set third-party tracking cookies.
You can correct most personal details from your profile screen, and your employer's administrator can update or remove your account. To access, correct, or request deletion of your data, contact your company administrator or write to us at itsinhioffice@gmail.com and we will route the request appropriately.
My Attendance is a business tool for adult employees of subscribing organisations. It is not directed at children and we do not knowingly collect their data.
We may update this page as the application changes. The date at the top of the page shows when it was last revised. Material changes affecting notifications or location capture will be announced inside the application.
Swan Fintech Private Limited, operator of My Attendance. Email: itsinhioffice@gmail.com.
See also Terms of Service. Questions about this page: itsinhioffice@gmail.com
